Electronic data rooms collect information that is proprietary and subject to protection in accordance with the requirements of legal documents or requirements established by the owner of the information.
Protection of Information with Electronic Data Rooms
Protection of information with electronic data rooms – the adoption of legal, organizational, and technical measures aimed at:
- to ensure the protection of information from unauthorized access, destruction, modification, blocking, copying, provision, distribution, as well as from other
- misconduct with respect to such information;
- observance of confidentiality of information of limited access;
- the exercise of the right to access information.
Protection of information from unintentional impact – activities aimed at preventing the impact on the protected information of errors of its user, failure of hardware and software of information systems, natural phenomena or other measures not aimed at changing information, leading to distortion, destruction, copying, blocking access to information, as well as to the loss, destruction or malfunction of the information carrier.
Electronic data rooms also include activities aimed at preventing the acquisition of protected information by an interesting subject in violation of the rights or rules of access to protected information established by legal documents or the owner, owner of the information. Despite significant industry features and uneven implementation of digital technologies, almost all researchers and experts agree on the highest assessments of the importance of digitalization for socio-economic development. Many authors note that there is virtually no alternative to this process even in the most technologically inert industries.
The Main Requirements Electronic Data Room Should Apply
With social distancing and quarantine measures being taken to stop the spread of the virus, digital solutions have become vital in addressing the challenges of isolation, informing and engaging people. Governments around the world are exploring new ways to communicate and deliver open and timely information to the public and healthcare professionals, working with stakeholders to reduce the surge in disinformation and misinformation. However, with rapid and determined digital efforts to manage the pandemic’s community-level impact, concerns about data privacy and the digital divide have re-emerged.
To work more efficient with electronic data rooms, one of the following requirements must apply:
- The configuration software must generate a unique initialization password for each application in a new version or when upgrading the software.
- If the default password is used on virtual-dataroom.org, the system must request that the default password be replaced with a unique password before commissioning the device.
- If the device is delivered without a password or with a zero password, a unique password must be assigned during the installation process prior to commissioning the device.
Electronic data room services have been improved, and more emphasis has been placed on building digital capacity. However, progress is faced with existing and new challenges and risks such as cybersecurity and data privacy. Some aspects are particularly relevant or important in developing countries, including countries in special situations. These include the lack of digital infrastructure, sustainable e-government platforms, and limited resources to implement digital government policies. While e-government has reached a high level in leading countries, the transition to digital government remains a relatively new direction in national programs for some countries.
Electronic data rooms represent a new stage in the digital economy shaping agenda, combining development plans for individual technologies with their specific applications. Thanks to various measures of support from the state, including the latest generation (regulatory sandboxes, living laboratories, virtual test sites, etc.), new breakthrough solutions are emerging.